You opened your center to change kids' lives.
Not to drown in busy work.
Attendance is the easy part. The Center Book runs everything else: it brings new families in and keeps the ones you have coming back, gives your teachers a live view of every student and their progress on the floor, turns your center's numbers into business insights you can act on, and automates the busywork so it runs itself. One system that works alongside K-SIS and Kumon Connect, so your team gets back to what matters most: the students.
"Ariella is ready for pickup."
"I already had the pieces. An attendance system for the front desk, a website and funnel builder to bring families in, email campaign software to stay in touch. Separate tools, separate databases, none of them talking to each other, and not one worked the way real families do. What I actually needed did not exist: one system that brings families in, keeps them engaged, runs the center, and automates the busywork so I can get back to the kids. Now it does."
You don't set it up. We do.
This is not a login and a blank screen. We build your center's site with your content, photos, and program, load your student and family data, and configure the whole system so you open fully running. No build-it-yourself site. A real system, set up for you.
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Get found by families already searching.
Your Center Book parent portal comes with a public page that works as a full funnel site: built to rank locally for the tutoring, math, and reading searches parents are already doing, and to turn every visitor into an inquiry that flows straight into your pipeline. It works alongside Kumon's own marketing, adding a second stream of local families that all lands in one place.
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One pipeline. No spreadsheets.
Lead management, public enrollment forms, onboarding automation, and a task inbox. Prospective records convert into real student profiles when families commit.
Stage counts, stagnation indicators, drag-to-advance
Token-linked multi-student intake to your real database
Multi-step dispatch, staff routing, automated task rules
A lead becomes a real student profile on enrollment, no re-typing anything
"I can't tell you how much confusing paper used to float around, notes and ideas everywhere with no consistent way to organize any of it. Communication between staff, admin, and parents got so mixed up that we could never get ahead of anything. Now it all lives in one place, everyone works from the same information, and we can finally be proactive instead of putting out fires."
Every student is seen. Nothing is missed.
Live Class tracks how every student's session is going in real time: levels, session timers, teacher notes, in-class flags, and checklist items. No student is invisible and nothing gets missed. That daily attention to each child is what keeps families enrolled.
Levels, timers, and progress for every child, live on one screen
Anything needing attention is captured in the moment
Recurring items so nothing gets skipped, student by student
A private portal that keeps families engaged.
A private portal for every family, with their own dashboard: their child's levels and progress, text alerts for pickups and updates, all your center's forms, and internal center pages for awards, events, your leadership team, the method, and resources for success at home. The reasons families stay, in one place.
Their children's progress, levels, and center info in one private place
Self-update contact info and media-release consent, with an audit trail
Each guardian sees the children they are linked to, resolved securely
Parents stay informed. Staff stay focused.
Automated texts, two-way messaging, consent tracking, milestone celebrations, and progress meeting workflows. Every message logged and connected to the right student.
Parent Touchpoint and bathroom-request alerts
Per-contact threads, manual send, no personal phones
Immutable consent history with automatic STOP and START handling
Parents self-book with Zoom and calendar sync, with a full history trail per student
See exactly where every student stands.
A per-student progress view that brings it together: current ASHR tier for Math and Reading, recent test pass-rate trends, and level velocity measured against your center's cohort. Every number reads live from your own records.
Where each student sits on the medal scale, Below Grade through Platinum, for Math and Reading
Recent pass-rate trend next to months-per-level pacing, benchmarked to your cohort average
Every chart reads straight from your records in real time. No exports, no spreadsheets.
Log passes, retests, and borderline results, and set a baseline level on intake
The longer they stay, the further ahead they get.
Your business insights turn your own data into a clear picture of how students and the center are doing, from enrollment and retention to performance. Here is one view: length of enrollment plotted against above-grade results, real and anonymized. No spreadsheets to decode, no digging through five tools.
Run the whole floor, without the busywork.
Staff-operated check-in, a live view of your whole classroom, and an attendance kanban that reconciles every week. This is the attendance tracking Kumon requires, done deeper: duplicate check-in prevention, no-show flagging, and a lobby board for parents.
Barcode scan with medical alerts and pickup contacts
Status columns, no-show flagging, and weekly reconciliation
A parent-facing display of who is checked in
Reason-coded absences with make-ups, and a vacation range that expands to each class day
Present, made up, excused, absent, or off schedule, settled every week and honoring closed dates
One profile with the full picture.
Complete student records with real multi-to-multi family relationships. Class planning, student tasks, attendance data, notes, goals, and communications, all on one page.
Enrollment, medical notes, flags, and audit-tracked permissions
One parent, multiple children, separate billing and communication
Per-student plans and recurring to-dos that carry into check-in
Each student's own attendance history and patterns
Student schedules, staff shifts, and time tracking. One place.
Per-student, per-day schedules with weekly overrides. Staff shift management with conflict detection. Timeclock with CSV export. Booking calendar for progress meetings.
Per-day recurring schedules with per-week overrides
15-min precision blocks with conflict detection
PIN/barcode entry, overtime split, CSV export for your payroll provider
Progress meetings with create, reschedule, and cancel
The little things happen on their own.
Dozens of jobs run in the background so no one has to remember them. Here is what runs on a schedule, what fires the moment something happens, and what your staff triggers with a single click.
- Progress-meeting outreach sweep (invite, nudge, follow-up, reminder)
- Birthday card task to a chosen staff member, plus a birthday badge on the Live Class card at check-in
- Annual grade increase, fully reversible
- 5-minute pickup text, armed at check-in
- Auto level-up when a test is passed
- ASHR tier auto-classification
- Branded level-up celebration email
- Portal invite when a lead is enrolled
- We-missed-you text on a no-show
- Pickup touchpoint text
- Bathroom-request permission text
"I work with our early learners, and the row view changed how I teach. I used to dig through folders for notes, figure out when a child last came and what they were struggling with, and scribble reminders on sticky notes before they left. Now each child's card shows the notes from past sessions, a checklist and flags for exactly what they need that day, and a timer that warns me when they are down to their last five minutes. I add notes and record test results right there, and it all saves to their record. When the owner preps for a progress meeting, it is already in the system, not in my memory. I get to actually teach."
Twenty years of a top Kumon center, built into your software.
The Center Book is modeled on a Kumon center run successfully for over 20 years. Owners reach out all the time to learn how it is done. This is that method turned into a system: the workflows, the automations, and the step-by-step, ready to run in your center. You get the playbook, not just the tools.
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Bincy with her daughters, receiving her 20-year award.
If students walk through your door, this was built for you.
High-Volume Centers
- Large, growing enrollment
- Multiple staff and shifts
- Families with more than one child
- Daily check-in and check-out
- Classroom session management
Multi-Subject Programs
- Math, reading, or both
- Level-based curriculum
- Placement testing on intake
- Progress tracking per subject
- Per-student scheduling
Kumon Center Owners
- Works alongside K-SIS and Kumon Connect
- Covers Kumon's attendance requirement
- Math, reading, or both subjects
- Progress meetings and level-ups
- Independent centers welcome too
Your center's data, protected and yours.
Isolated database per center
Your center's data lives in its own database, never mixed with any other center's.
Audit trail on every change
Logins, record edits, timeclock, shifts, and permission changes all land in one activity log.
Soft delete with restore
Students, contacts, and staff records archive instead of vanishing, so nothing is lost by accident.
The complete platform. All built. All yours.
One subscription replaces your website builder, forms, CRM, email service, SMS tool, parent portal, booking tool, and ops software. One database, one system, your entire center. Here's everything you get:
She didn't open her center to fight with software.
Our first client runs a large franchise tutoring center. She got into education for the kids, but found herself spending more time managing broken tools than working with families.
She wasn't on paper. She'd already invested in real platforms: all-in-one marketing tools, funnel builders, CRM systems that promised to handle everything. Thousands of dollars across multiple platforms.
But every platform had the same fundamental flaw: one-to-one data relationships. One parent email, one child. A mom with three kids needed three separate accounts. That's not how families work. No amount of custom fields could fix a structural data problem.
The marketing tools were great at selling online courses. The CRM systems were built for sales pipelines. None of them understood that a tutoring center has hundreds of students walking through a physical door. They were digital-first tools being forced into a physical-operations world.
So we built it differently. The Center Book starts with the database: real multi-to-multi relationships where one parent connects to multiple children, billing and communication contacts are separate, and every piece of the platform reads from the same source of truth.
The problems we kept seeing
Great educators spending their energy on tools instead of students
Be one of the first.
We're opening The Center Book to a small group of Kumon centers who want to be first. Early partners work with us directly: we build your site and load your data for you, and lock in preferred pricing from day one.
Lock in your rate
Early partners get a lower monthly rate that stays locked in, even as the platform grows and the price goes up.
Shape the platform
Your feedback directly influences what gets built next. You're not just a user. You're a partner building what your center needs.
The full platform from day one
Operations, communication, scheduling, analytics, website, portal, and email. All built. All included. One system.
Limited spots. Each center gets a dedicated installation built from the ground up.
You didn't get into education to manage spreadsheets.
Let's get you back to the kids.
Compliance is table stakes. Growth is the opportunity. Book a call and see the whole platform running a real Kumon center, live.